Reference Only. This page is for reference only. Terms acceptance is completed during the filing process.
OSHA 300A Filing Service — Terms of Service
Agreement between you and Navira Solutions
What You Need to Know
| What We Do | We gather your data, submit your OSHA Form 300A to the ITA portal, and provide proof of filing. |
| 24-Hour Guarantee | Once we confirm your data form is complete, we submit within 24 hours — or you don't pay. |
| Your Legal Responsibility | Under federal law, you remain legally responsible for the accuracy and completeness of all information submitted. |
| Data You Provide | We rely on the data you give us without independent verification. Double-check your numbers. |
| Executive Certification | An owner, officer, or authorized company executive must certify the 300A data—this is a federal requirement. |
| Penalties for False Statements | Knowingly submitting false information can result in criminal penalties, including fines and imprisonment. |
| Our Liability | Our total liability is capped at the fees paid for the specific filing in question. |
| All Sales Final | Once we submit your filing to OSHA, no refunds will be issued. |
| Governing Law & Venue | Ohio law governs. Disputes resolved in Franklin County, Ohio. |
| Disputes | Contact us first. If unresolved, disputes go to Franklin County, Ohio courts. |
Scroll down for complete terms.
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1. Who We Are
Navira Solutions ("we," "us," "our") provides a service that assists employers with submitting their annual OSHA Form 300A Summary of Work-Related Injuries and Illnesses to OSHA's Injury Tracking Application (ITA) portal. We are an independent service—not endorsed, approved, or affiliated with OSHA. You can always file directly through the free ITA portal at osha.gov.
We're a technology company that helps you file your required OSHA paperwork electronically.
2. OSHA's Rules About Third-Party Filing
Under OSHA regulations (29 CFR 1904.41), employers may authorize a third party to submit Form 300A data on their behalf. However, the employer remains legally responsible for the accuracy and timeliness of all submitted information.
By using our service, you acknowledge that:
- You are the employer of record or an authorized representative with legal authority to submit this data
- Federal law holds you, not Navira Solutions, responsible for the accuracy of your submission
- OSHA may contact you directly regarding your submission
- You must maintain your own OSHA 300 Log and supporting documentation as required by law
We're allowed to file for you, but the government still holds you responsible for the information—not us.
3. What We Promise To Do
Navira Solutions agrees to:
- Assist you in gathering and organizing your Form 300A data
- Submit your completed Form 300A data to OSHA's ITA portal on your behalf within 24 hours of confirmed data completion
- Provide you with proof of successful submission: a confirmation screenshot, the OSHA confirmation, and a printable PDF summary for your records
- Maintain reasonable security measures to protect your data during transmission
- Respond to your service-related inquiries within two (2) business days
Our 24-hour guarantee: Once we confirm your data gathering form is complete with all required information, we will submit your filing to OSHA's ITA portal within 24 hours. If we fail to submit within 24 hours of your completed form due to our error, you will receive a full refund or will not be charged. This guarantee does not apply to delays caused by OSHA portal outages or other circumstances outside our control; in such cases, we will submit as soon as reasonably possible.
On-site same-day guarantee: If we conduct an in-person filing session at your location and are unable to complete and submit your filing on that same day due to our error, you will receive a full refund. This applies only to on-site sessions where all required data is available and provided during the visit.
We help you gather your data, file with OSHA within 24 hours, and send you proof — screenshot, confirmation, and PDF. If we miss that window (and it's our fault), you don't pay. Same goes for in-person sessions — if we can't submit it that day, you don't pay.
4. What We Don't Promise
Navira Solutions expressly disclaims any responsibility for:
- Verifying the accuracy of any data you provide to us — while we may assist with data gathering and estimation, you are solely responsible for reviewing and approving all final numbers before submission
- Interpreting OSHA regulations or advising you on compliance matters
- Ensuring you are required to file—determining whether your establishment must submit data is your responsibility
- Correcting errors in your submission after it has been transmitted to OSHA
- OSHA's systems—we cannot guarantee OSHA's portal will be available or functioning
- Keeping your OSHA 300 Log—you must maintain your own records as required by law
- Legal advice—we are not attorneys and do not provide legal counsel
Notwithstanding the above, we may provide estimation tools, worksheets, or guidance to assist you in developing your submission data (for example, standard methods for estimating total hours worked). Any estimates produced using our tools or with our assistance are preliminary and for your convenience only. You are solely responsible for reviewing, verifying, and certifying all figures before submission. Our assistance does not constitute professional, actuarial, or legal advice.
We help you pull your numbers together and file them, but you sign off on the final data. We don't give legal advice or fix mistakes after submission.
5. What You Promise To Do
By using our service, you represent, warrant, and agree that:
5.1 Authority and Certification
- You are an owner, company officer, or executive legally authorized to certify and submit OSHA Form 300A data for your establishment(s)
- The person certifying the submission meets OSHA's requirements for certification (company executive, as defined in 29 CFR 1904.32)
- You understand that certifying false information to a federal agency may result in criminal penalties
5.2 Accuracy of Information
- All data you provide is true, accurate, and complete to the best of your knowledge
- You have reviewed your OSHA 300 Log and verified the summary data before submitting it to us
- You understand we rely on your data without independent verification
- You accept full responsibility for any errors, omissions, or inaccuracies in the data you provide
5.3 Timely Submission
- You will provide your data to us with sufficient time before any OSHA deadline
- You understand that late submissions to us may result in late filings with OSHA, and any resulting penalties are your responsibility
You promise you're authorized to do this, your numbers are correct, and you won't blame us if they're not.
6. Important Legal Warnings
Please Read This Section Carefully
Federal Penalties for False Statements
Under 18 U.S.C. § 1001, knowingly and willfully making false statements or concealing material facts in a submission to a federal agency is a federal crime.
| Statute | Violation Type | Max Fine | Max Imprisonment |
|---|---|---|---|
| OSH Act 17(g) | Misdemeanor | $10,000 | 6 months |
| 18 U.S.C. § 1001 | Felony | $250,000 | 5 years |
OSHA Civil Penalties
OSHA civil penalties are adjusted annually for inflation. As of January 2025, a single serious violation can cost up to $16,550. Willful or repeat violations can reach $165,514 per violation. OSHA can issue separate penalties for each recordkeeping violation found.
Penalty amounts are updated each January. For current figures, see osha.gov/penalties.
By using our service, you acknowledge that you bear all risk of any penalties, fines, enforcement actions, or other consequences arising from inaccurate data you provide, late submissions due to your delay, or your failure to maintain proper underlying OSHA records.
Lying to OSHA is a crime. Getting caught costs a lot of money—or worse. We can't protect you from consequences of bad data.
7. Your Data and Privacy
7.1 Data We Collect
- Company/establishment information (name, address, industry code, EIN, employee count)
- Summary injury and illness data from your 300A form
- Contact information for the certifying official
- Payment information (processed securely by Stripe)
7.2 HIPAA Clarification
Navira Solutions is not a "covered entity" under HIPAA. OSHA injury and illness records maintained by employers are specifically exempt from HIPAA's Privacy Rule under 45 CFR 164.512(b)(1)(v). The summary data you provide (Form 300A) contains only aggregate counts and rates, not individually identifiable health information.
HIPAA doesn't apply here because we only handle summary numbers, not individual employee medical records.
7.3 Data Sharing
We will share your data only:
- With OSHA, as necessary to complete your filing
- With service providers who assist our operations (under confidentiality agreements)
- As required by law, subpoena, or legal process
7.4 Data Breach Notification
In the event of a security breach, we will notify you within forty-five (45) days per Ohio Revised Code Section 1349.19. Our notification will include a description of the incident, the types of information involved, steps we're taking, steps you can take, and contact information.
7.5 Consent Records
We maintain records of your consent (timestamp, IP address, Terms version, checkboxes selected) for a minimum of three (3) years per FTC guidelines.
7.6 Data Retention
We retain your submission data for five (5) years to align with OSHA recordkeeping requirements (29 CFR 1904.33).
7.7 On-Site Filing Sessions
When Navira Solutions performs filing services on your device at your location, your data remains on your equipment. We do not copy, retain, or transmit your filing data to our systems during on-site sessions. All other provisions of this Section 7 apply to any data you separately provide to us through other channels.
If we file on your computer, your data stays on your computer. Same rules apply to anything you send us separately.
8. Payment Terms
8.1 Pricing
| Service | Price |
|---|---|
| OSHA 300A Filing (single location) | $200 |
| Additional Location | +$150 each |
What's included in every filing:
- Data gathering assistance
- Submission to OSHA's ITA portal within 24 hours
- Confirmation screenshot, OSHA confirmation, and printable PDF summary
8.2 Billing Descriptor
Charges will appear on your statement as "NAVIRA SOLUTIONS".
8.3 Refund Policy
Full Refund:
- Cancellation within 48 hours of purchase, before any work begins
- We determine your establishment is exempt from OSHA filing requirements
- We fail to meet our 24-hour submission guarantee or on-site same-day guarantee (see Section 3)
Partial Refund (50%):
- You cancel after 48 hours but before we submit your filing
- You are unable to provide required documentation at your scheduled consultation
- You fail to provide required data and we terminate the engagement
No Refund:
- Your filing has been successfully submitted to OSHA
- You provided false information that caused a rejection
To request a refund, email admin@naviratech.online within 30 days of purchase.
8.4 Payment Disputes
If you believe a charge is incorrect, please contact us at admin@naviratech.online before disputing with your bank. We commit to responding within 2 business days.
Cancel early or we miss our 24-hour window = full refund. Can't provide your data = 50% back. Already filed = no refund.
9. Corrections and Re-submissions
9.1 If We Made an Error
If OSHA rejects your filing due to a processing error on our part (e.g., we entered your data incorrectly), we will correct and re-submit your filing at no additional charge.
9.2 If Your Data Was Incorrect
If you discover an error in your original data after submission, or if OSHA rejects your filing due to incorrect information you provided:
- Minor corrections (e.g., fixing a typo, updating a single data field): We will re-submit the corrected filing at no additional charge.
- Substantial corrections (e.g., adding a new establishment/location, significant restructuring of data, or changes requiring a new filing): Additional fees may apply based on the scope of work required. We will inform you of any additional cost before proceeding.
The determination of whether a correction is minor or substantial is made by Navira Solutions at our reasonable discretion.
9.3 Notification Requirement
To request a correction, you must notify us within fourteen (14) days of receiving notice of the rejection or discovering the error. Include the OSHA rejection notice (if applicable) and the corrected data.
9.4 Deadline Limitations
We cannot guarantee corrections will be accepted by OSHA after the filing deadline has passed. Post-deadline corrections are subject to OSHA's discretion and any applicable late penalties remain your responsibility.
If we mess up, we fix it free. Small data corrections from your side? Also free. Bigger changes (like adding a new location) may cost extra—we'll let you know before we charge anything. Let us know within 14 days.
10. Service Termination
10.1 Your Right to Cancel
You may cancel at any time by emailing admin@naviratech.online. Refund amount depends on work completed (see Section 8.3).
10.2 Our Right to Terminate
We may terminate this engagement and issue a 50% refund of total fees paid if:
- You are unable to provide required OSHA 300 Log data at your scheduled consultation
- You fail to respond to our requests for information for 10 or more consecutive days
- Your delay makes timely OSHA filing impossible
- You provide information we reasonably believe to be false
10.3 Effect of Termination
Upon termination:
- We will provide any partially completed work product
- You remain solely responsible for your own OSHA compliance
- Any dispute over refund amount is subject to Section 13 (Dispute Resolution)
You can cancel anytime. If you can't provide your data or go silent on us, we can cancel too. Either way, you get 50% back if we haven't filed yet.
11. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, NAVIRA SOLUTIONS'S TOTAL LIABILITY TO YOU FOR ANY AND ALL CLAIMS ARISING FROM OR RELATED TO THIS AGREEMENT OR OUR SERVICE SHALL NOT EXCEED THE FEES YOU PAID TO NAVIRA SOLUTIONS FOR THE SPECIFIC FILING GIVING RISE TO THE CLAIM.
IN NO EVENT SHALL NAVIRA SOLUTIONS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:
- OSHA fines or penalties
- Criminal penalties or prosecution costs
- Lost profits or business opportunities
- Reputational harm
- Costs of correcting filings or records
You acknowledge that these limitations reflect a reasonable allocation of risk and are fundamental to the agreement. Our pricing is based on these limitations.
If something goes wrong, the most we'll pay you back is what you paid for that specific filing. We're not responsible for OSHA fines caused by bad information you gave us.
12. Indemnification
You agree to indemnify, defend, and hold harmless Navira Solutions and our officers, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorneys' fees) arising from:
- Inaccurate, incomplete, or false data you provide
- Your breach of this Agreement
- Any violation of law by you, including OSHA regulations
- Any third-party claim related to your OSHA submission
- Your failure to maintain required OSHA records
If we get sued or fined because of something you did, you agree to cover our costs.
13. Dispute Resolution
Let's Talk First. Before taking any legal action, contact us at admin@naviratech.online. We'll work with you in good faith to resolve the issue within 30 days.
If We Can't Agree. Either party may bring claims in small claims court in Franklin County, Ohio (for claims under $6,000). For larger claims, exclusive jurisdiction is in Franklin County, Ohio state or federal courts.
Governing Law. This Agreement is governed by Ohio law.
Limitation Period. Any claim must be filed within one (1) year of the issue arising.
Attorney's Fees. The prevailing party in any legal action shall be entitled to recover reasonable attorney's fees and costs.
If there's a problem, email us first and we'll try to work it out. If we can't agree, disputes go to court in Columbus, Ohio. Whoever wins can recover their legal costs.
14. Changes to These Terms
We may modify these Terms from time to time. When we make material changes:
- We will provide you with at least thirty (30) days' advance notice via email
- Changes will not apply retroactively to filings already completed
- If you do not agree, you may reject by discontinuing use before the effective date
- Continued use after the effective date constitutes acceptance
If we change these terms, we'll give you 30 days' notice. Changes won't apply to filings you've already completed.
15. General Provisions
- Entire Agreement: This Agreement, together with our Privacy Policy, constitutes the entire agreement.
- Severability: If any provision is unenforceable, the remaining provisions remain in effect.
- Waiver: Our failure to enforce any right shall not constitute a waiver.
- Assignment: You may not assign this Agreement. We may assign without restriction.
16. Electronic Signatures and Consent
By using our service, you consent to conduct transactions electronically, pursuant to the federal E-SIGN Act (15 U.S.C. § 7001) and Ohio Uniform Electronic Transactions Act (ORC Chapter 1306).
Your Rights
- Paper Copies: You may request paper copies at no charge by emailing admin@naviratech.online
- Withdraw Consent: You may withdraw electronic consent at any time (may limit service access)
Unchecked Boxes
All optional consent checkboxes on our platform are unchecked by default. You must affirmatively select any optional consents.
Clicking "I agree" online counts as your signature. You can ask for paper copies or withdraw consent anytime. We never pre-check boxes for you.
17. Contact Us
Navira Solutions
Columbus, OH 43085
Email: admin@naviratech.online
We aim to respond within two (2) business days.
18. Acknowledgment
By creating an account, submitting payment, or using our service, you acknowledge that:
- You have read and understood these Terms of Service
- You agree to be bound by these Terms of Service
- You are authorized to enter into this Agreement on behalf of your company
- You understand that you remain legally responsible for your OSHA submission
- You understand the criminal and civil penalties for falsifying OSHA records
- You consent to conduct this transaction electronically
These Terms of Service were prepared with reference to OSHA regulations (29 CFR 1904), Ohio Revised Code, federal consumer protection laws, and industry best practices. They are not a substitute for legal advice.